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MEDICAL ARCHIVES

Medical Archives Department

The medical archive department stores patient’s medical records physically and electronically.

These files are kept in strict confidence as they entail patient’s medical and personal information.

Medical Requests

Medical request may be made via email medical.archive@smmc.sx or by visiting our office.

A valid identification is needed upon submitting a request and if applying on behalf of a third party, their verification authorizing you.

In case of third party or overseas request, a notarized authorization letter is needed.

Upon payment of applicable fees, your request will be processed.

Please allow three business days for processing of medical request.

”It is the patient’s right to receive their medical record”

Medical Requests Price Listing

Digital records per email

Pages/Description Local & Foreign request (US$)
1-50 pages $10.00
51-100 pages $25.00
101-200 pages $50.00
201-500 pages $75.00
501 pages and over $100.00
Radiology images by CD $30.00 (Local)
$60.00 (Foreign)

Hard copy records

Pages/Description Local request US$ Off Island request—incl courier costs (US$)
1-20 pages $10.00 $60.00
21-50 pages $25.00 $75.00
51-100 pages $50.00 $100.00
101-200 pages $75.00 $125.00
201-500 pages $100.00 $150.00
Radiology images by CD $30.00 $60.00

Payments may be made via cash, check, credit card or via bank transfers.

For payments made by foreign checks add US$25.

Key Pointers

  • It is the patient’s right to request their medical file and obtain information from it.
  • Medical records are properties of the St. Maarten Medical Center.
  • Patient files are sent to the Medical Archive Department upon discharge.
  • Obtaining a copy of your current medical records at your discharge is a cost saving measure. Medical records requested after they are sent to the Medical Records Department has a fee attached.
  • Through notarized consent, a patient may give the Medical Archive Department permission, to relay his/her medical record to a third party.

Office Hours:

Monday to Friday 8:00am - 5:00pm

Closed on weekends and holidays

(We are located at the former KPMG building)

Get in Touch

  •  Phone : +1 721 543 1111
  •  Email : info@smmc.sx
  •  Fax : +1 721 543 0116
  •  Address : Welgelegen road 30 Unit 1
  •  Address : Cay Hill, St Maarten

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